Legal

Privacy Policy

Last updated: March 2026

1. Introduction

START Warsaw (“we”, “us”, “our”) describes how it gathers and manages personal data when visitors access www.startwarsaw.org or participate in recruitment activities. The organization follows Regulation (EU) 2016/679 (GDPR) and Polish data protection requirements.

Data Controller: START WARSAW

Aleja Solidarności 68/121, 00-240 Warszawa, Poland

KRS: 0001240393

NIP: 5253089777

REGON: 544706575

Email: contact@startwarsaw.org

2. Scope and Purpose of Data Processing

a) Recruitment Application

Information collected through the recruitment form on startwarsaw.notion.site includes:

  • ◆First and last name
  • ◆Email address
  • ◆Field of study
  • ◆Gender
  • ◆Nationality
  • ◆Languages spoken
  • ◆LinkedIn profile URL and optional shared links

Purpose: Application evaluation and recruitment management.

Legal basis: Your consent (Art. 6(1)(a) GDPR), given at the time of submission. Optional separate consents cover receiving activity updates and sharing profiles with partner organizations.

Retention: Data persists until consent withdrawal or recruitment purpose completion, whichever occurs sooner.

Third-party processor: Notion Labs, Inc. handles application storage via Notion's platform.

b) Waitlist — Email Notification

Information collected through the waitlist form on www.startwarsaw.org/apply includes:

  • ◆Email address

Purpose: Notifying the subscriber when the next application window opens.

Legal basis: Your consent (Art. 6(1)(a) GDPR), given at the time of submission.

Retention: Data is retained until the notification is sent or until consent is withdrawn, whichever occurs sooner.

Third-party processor: Google LLC processes submitted data via Google Forms and Google Sheets, subject to Google's privacy policy.

c) Website Analytics

Google Analytics 4 collects:

  • ◆Anonymised IP address
  • ◆Browser and device information
  • ◆Pages visited and duration
  • ◆Referring website source

Purpose: Website performance and content enhancement.

Legal basis: Consent obtained through cookie banner.

Retention: Analytics data remains for 14 months by default.

3. Cookies

The organization uses cookies exclusively for Google Analytics purposes. Users may manage consent preferences through browser settings or by contacting contact@startwarsaw.org. We do not use any tracking, advertising, or profiling cookies.

4. Links to Third-Party Websites

External website links lack embedded trackers, and no platform data sharing occurs through the site itself. Third-party privacy policies apply once users follow external links.

5. Your Rights

GDPR grants individuals the ability to:

  • ◆Access held personal data
  • ◆Correct inaccurate or incomplete information
  • ◆Delete personal data ("right to be forgotten")
  • ◆Withdraw consent at any time, without affecting the lawfulness of prior processing
  • ◆Object to or restrict data processing
  • ◆File complaints with UODO (Polish supervisory authority), ul. Stawki 2, 00-193 Warszawa

Contact contact@startwarsaw.org to exercise rights, with a 30-day response commitment.

6. Data Security

Technical and organizational safeguards protect personal data against unauthorized access, loss, or misuse. Google LLC processes waitlist data via Google Forms and Google Sheets per Google's privacy practices.

7. Changes to This Policy

Policy updates appear with revised dates. Regular review is encouraged.